Administrative Assistant
Bay Shore, NY Bay Shore, NY Part-time Part-time $18 an hour $18 an hour 3 hours ago 3 hours ago 3 hours ago POSITION:
Administrative Assistant REPORTS TO:
Chief Operating Officer SALARY:
$18.
00 Per Hour STATUS:
Part-Time Non-Exempt ESSENTIAL JOB FUNCTIONS:
Greet clients and make them feel comfortable, both in person and over the phone Provide recommendations according to customer needs or preferences.
Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are always available.
Ensure client records are up to date.
Alert the management of potential security issues.
Secretarial duties provide support to managers, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.
Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others to ensure their seamless and positive experience.
Performs other related duties as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Maintains filing systems as assigned.
ADDITIONAL JOB FUNCTIONS:
Workers are representatives of United Veterans Beacon House and are, therefore, expected to conduct themselves in a way that reflects accountability to the agency, the community, and the client system.
Does not abuse sick time or personal days.
Consistently reports to work on time and is ready to begin work at the start of the shift.
Always provides proper notification when late or absent.
Available to work overtime when necessary.
Demonstrates the ability to recognize priorities in the organization of workflow.
Able to perform duties independently, with minimal need of direct supervision.
Maintains the confidentiality of clients, shelter/programs, agency and or United Veterans Beacon House.
Reports to work well-groomed and in compliance with dress code.
Demonstrates the ability to interact in a positive and helpful manner clients, visitors, contract staff, volunteers, and co-workers.
Reflects commitment to building a supportive work environment and maintains a positive attitude at the workplace and towards job.
Projects a good image in dealing with the public clients.
Employees may be required to carry out other duties as assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Assistant REPORTS TO:
Chief Operating Officer SALARY:
$18.
00 Per Hour STATUS:
Part-Time Non-Exempt ESSENTIAL JOB FUNCTIONS:
Greet clients and make them feel comfortable, both in person and over the phone Provide recommendations according to customer needs or preferences.
Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are always available.
Ensure client records are up to date.
Alert the management of potential security issues.
Secretarial duties provide support to managers, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.
Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others to ensure their seamless and positive experience.
Performs other related duties as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Maintains filing systems as assigned.
ADDITIONAL JOB FUNCTIONS:
Workers are representatives of United Veterans Beacon House and are, therefore, expected to conduct themselves in a way that reflects accountability to the agency, the community, and the client system.
Does not abuse sick time or personal days.
Consistently reports to work on time and is ready to begin work at the start of the shift.
Always provides proper notification when late or absent.
Available to work overtime when necessary.
Demonstrates the ability to recognize priorities in the organization of workflow.
Able to perform duties independently, with minimal need of direct supervision.
Maintains the confidentiality of clients, shelter/programs, agency and or United Veterans Beacon House.
Reports to work well-groomed and in compliance with dress code.
Demonstrates the ability to interact in a positive and helpful manner clients, visitors, contract staff, volunteers, and co-workers.
Reflects commitment to building a supportive work environment and maintains a positive attitude at the workplace and towards job.
Projects a good image in dealing with the public clients.
Employees may be required to carry out other duties as assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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